Apr 16

How to recommend a friend for a job?

How to recommend a friend for a job?

In every company there are situations in which a specialist for the current job opening has to be found urgently. Then everyone responsible for the selection process of new employees are required to put maximum efforts! If the company for which you are working falls into the category of “Small and Medium Enterprises”, it is very likely that you can also be involved in this process, even if it is not your job in general. Of course, no one will require you to possess HR skills, but your help can still be crucial. Why? The answer is very simple – one of your contacts, who is looking for work or who is considering a change in his career might be the most suitable candidate for this position! This means that you will be expected to think carefully about such a specialist and then recommend him to your supervisor .

How to recommend a friend for a job?

Be careful who you recommend! Your desire to help a close friend to find his dream job can be a double edged sword, because he might not have the necessary skills for this position! And  if hired some of the responsibility for his results will be yours (since you came this proposal).

Therefore, before recommending a friend to work you have to very carefully reconsider whether the person has the necessary experience, skills and motivation. Think whether he will fit into the culture of the company for which you work and whether he can adapt to the workflow tempo. Then have a preliminary conversation with your chosen person (or people). Tell him for what kind of job you can recommend him, without going into details. Check if he’s looking for a job or considering options to replace his current one. Do not make any specific promises that he will be called for an interview or  that he will be hired after your recommendation! If after this preliminary conversation you are convinced that your friend is the specialist who your company needs, then you can go ahead and recommend him to your supervisor as soon as possible!

For this purpose, request a copy of his CV. If necessary, help him to complete and/or edit it. Then submit this CV to your supervisor or to the manager responsible for HR in your company. Do not forget to mention that your friend will expect any interview invitation if his listed skills meet the requirements of the vacancy.

In some cases, you may be required to present a written recommendation. The latter could be expected from you, especially if you’re part of a larger company.  Make a recommendation  which is based on the experience of your friend, his skills and previous working positions.

One last warning instead conclusion of this post – the fact that you know your friend in purely social terms, does not mean you know him totally professional! Always strive to recommend people for who you have as much as possible information about their career development.

How Share.jobs can help me to recommend a friend for a job?

As one of our registered members you can receive e-mail, in which you will be asked whether one of your social contacts, chosen by the Share.jobs algorithm, could be interested in a particular job offer. If the ad is posted by your company, it could be an ideal opportunity to make the first recommendation for that job to your contact , then if he eventually decides to apply for it you can make a recommendations for him in front of your supervisor! This means that Share.jobs could help you in evaluating the skills of your friends from Facebook / LinkedIn and thus to ease you in the eventual recommendation to the management of your company. Of course, for this purpose it would be a good idea to convince your supervisor and/or HR manager to publish the job offer on our portal.

We wish you good luck!

The Share.jobs team

Apr 02

How to negotiate on the job interview?

How to negotiate on the job interview

A very important requirement for a successful business is your ability to negotiate. It is vital  for carrying out the best deals for the company. Most employers will expect to hire a business specialist who has no problems with negotiations. This automatically means that you will be tested for  those skills on the job interview. The latter is particularly true when negotiations will be a significant part of the working position for which you are applying for. But one way or another, employers will want to see your way of thinking, which means that most likely you’ll have to negotiate on the job interview.

The main issue in this case is: “How to negotiate on the job interview?” For starters you have to be invited to one. This means to prepare your CV, look at it carefully and then apply with it. The other option is to be recommended by one of your contacts. No matter how you found out about this career opportunity –  inspect the ad/proposal! Do not rush to judgment about whether you fit or not. From the job offer text you will be able to understand what requirements the employer has for you and what are going to be your main responsibilities. Of course, do not expect to learn everything about your future job only from the job offer or the proposal from your contact. However, at this stage, you already will have basic information with which you can start preparing your negotiation strategy while waiting for the job interview.

The next step is to examine in detail your potential future employer. Start with all the data about the company , you will see in the job offer text or you will receive from your contact’s proposal. In the latter case, do not hesitate to question him in detail about: the philosophy of the company, its mission, the requirements on the working atmosphere in the office and anything else that might interest you. Our recommendation is NOT to ask about any payment, because you may put your contact to an ethical dilemma. Many employers require employees to sign a declaration of confidentiality and one provision there (in most cases) is associated with the obligation not to disclose the amount of the monthly payment. Leave these questions for the interview.

No matter what you read  in the ad or what you learned from the contact that made you the proposal, you must go to the official website of the company and look at it in detail. Get familiar the products and/or services described therein. Examine the provided contact channels that are available on the site. Take a look at the published marketing materials. Then pay attention to the social networking profiles of this company. Write down everything that made you an impression and which you could use for your negotiation strategy for the job interview.

Already received an invitation call? Our sincere congratulations! You’re one step closer to working in your chosen company. It is important to say that if you are a passive candidate (ie you appear for an interview after a recommendation from your contact that is made ​​to the management of the same company) you might have bigger chances to get this career opportunity. The reason for this is that employers nowadays are paying greater attention to reaching and hiring passive candidates, as they are considered to be true professionals who have appropriate expertise and are difficult to reach through many of the regular jobbing websites and HR agencies. These people are most likely already employed somewhere, they are not actively seeking work, but they are carefully monitoring the market trends and opportunities for new careers. Also the recommendation from your contact will indicate its influence and the interviewer will probably be more careful with you. That might give you some advantage rather than if you’re an active candidate (a person who was searching for job offers and applied to them). Of course, this does not mean that you will not be tested on your ability to negotiate. In fact, if we have to be honest, this test probably already started in the moment when your contact has submitted to you his proposal.

But even if you ‘re an active candidate for the job you have every opportunity to win the trust of the interviewer. For this purpose,  just show him that you can negotiate with him! Go to the interview with an appropriate clothing. Try to fully relax. Remember that the interviewer feels some pressure and discomfort on the job interview as well. He is required to decide whether you are a suitable specialist or not, which means that he will have to consider you very carefully. You are required to help him in this choice, by just convincing him that you are the best choice.

When the conversation starts you should already (if you have fulfilled our recommendations so far) be prepared for a large part of the interviewer’s questions. For successful negotiation on the job interview you should not rush to accept or refuse proposals. First of all you must present yourself in the best possible light. Do not overpraise yourself! Be sincere and honest – it will not go unnoticed. Convince the interviewer that you have the necessary skills to deal with your potential future assignments. The next step is to ask questions about anything that you could not know about the working position and the company.  Take notes – it makes a very good impression.

If it went well (and you should feel it from the tone of the conversation and body language of the interviewer), it is time to listen to the proposals that will be addressed to you – social benefits, salary, food vouchers, bonuses and others. One of the most dangerous questions the interviewer might ask you is precisely related to what you expect as a salary. If you researched the company beforehand, then you will know whether it is profitable or not. Separately, you need to know what is the average wage for your local area and  for the position for which you apply. Do not fall below this minimum! If some employers are willing to hire you because you want too little money, those who are looking for true professionals will expect you to know exactly how much you will need. Do not  overestimate yourself!  At this point you must demonstrate your ability to negotiate with the interviewer. Do everything possible to convince him that you are ready to go with a starting salary but would expect after a certain period of time a rise. Define borders, the top of which should be the expected salary after 6 months. Try to make this clear! It is better that your potential employer will know what you expect of him in time, rather to be surprised later. The same goes for yourself – if you start working at a too low a salary, then you can not expect that it will be increased drastically after 6 months. If you determine that the conversation flows positively try to specify that you expect another salary rise later on if you show better results.  Many employers will appreciate your desire to getting the best deal (since a job interview is actually a deal). If you fully meet the requirements for that job, then you have a chance to win the negotiations and get the desired salary.

Do not stop there! Try to examine the possibility of having a flexible working time (the possibility to leave the office to carry out urgent personal matters, the possibility of one day per week in which eventually you can work at home, etc.). Naturally you have to bring this matter, if you knew you from preliminary researches that the company has such a policy and is ready to offer you such opportunities. Also the tone of the conversation and the body language of the interviewer will give you a hint whether to negotiate on these issues or not.

If you think that everything went well and you can be employed, take your time (as advised above) and do not rush to accept the offer immediately. Ask for permission to think it over for one day and then call them and confirm or refuse the proposal. Of course, you should do this only if you are certain that there is more to negotiate with your potential future employer and whether he is willing to hire you at any cost. If everything suits you and you were able to achieve an agreement then you can accept the proposal immediately!

We wish you to get to this point where the deal is done! Do not forget to read our blog publication about the 10 most important things to do on your first day on the job!


Team Share.jobs

Apr 01

How to improve my management skills?

How to improve my management skills

You are a young specialist with a university degree in the field of administration and management? You have participated in different internships and have developed strong management skills? That is great! In this case it is time for you to prepare your CV and to start searching for a new career opportunity or to be recommended by one of your contacts for the job vacancy in his company.

The true question actually is how good are your management skills? Do you need to improve them just a bit more in order to be sure that you are going to be hired? If you are asking yourself these questions then we have great news for you – you actually can improve your management skills in just 5 steps!

Which are they:

1. First of all you must focus on your leadership abilities. The strong leadership abilities are much more important for the good management than the strict business procedures. If you are a true leader then you are going to earn the trust of the people. This will allow you to accomplish the given assignments from the board of directors without any problems.

In order to be an effective leader you have to:

  • Serve as an example to others – Do not forget that you are the person in charge of your department and you are the one who is responsible for leading your team in the right direction. This means that you are going to be an example for every specialist that you are managing. If you cannot manage to demonstrate excellent behavior, business vision and ethics then how can you expect the same from your team?
  • Do not be the “boss” figure – If you show your team that you are willing to work with them and to lead them towards achieving the desired goals instead of just commanding them, you are going to earn their respect and they will gladly follow you! Do not forget that the good general is on the battlefield alongside his soldiers and he is ready to bleed with them!
  • Speak with the people – Face-to-face communication is the best way to learn what your team needs and to provide it to them. This is a very important prerequisite for the modern management!
  • Believe in the abilities of your team – In order to become a strong leader you have to constantly believe in your team. Otherwise you are doomed to failure! The leadership requires energy and faith. So make every decision with the needed amount of passion and constant conviction in the final success!

2. Make a self-evaluation. One hones self-evaluation will clearly show you where your management skills need improvement. Communicate with the board of directors, the other managers and especially with your team. Try to figure out how your work looks like in their point of view. This will help you to understand to what extent you have managed to focus on your leadership abilities. Use the gathered information from these conversations to create your personal leadership mission statement. This will be your compass for a successful management!

3. Learn from the others! Do not get us wrong – this does not mean that your education and personal experience are not good enough. But you are going to agree with us that you can always learn something new, that is already being applied by one of your colleagues either in your company or somewhere else. The effective management does note require from you to re-discover fire and the wheel, if we can express in this way. If you learn from the positive experience of others then you can find out how you can use this in order to improve your personal management skills!

4. Implement a positive change in your team. This applies especially if you have been put in charge of an already formed team who has not worked efficiently enough. Analyze carefully the drawbacks of the approach that your predecessor was using. Find out why his vision has not been efficient and create a change plan. Do not modify the positive sides on this approach, unless they are completely opposite to your views! Do not forget that if you have not managed to demonstrate your strong leadership abilities then your team will not be able to understand and accept the changes that you are trying to implement. You also have to bear in mind that the board of directors will most likely want to know what are the long-term advantages of this change and you have to succeed in persuading them that this will be useful for the company’s future!

5. Analyze the efficiency of the implemented change! In the beginning you should actively communicate with any team member who is directly affected by the changes. Explain him very carefully what led to this and how this will improve his personal efficiency. This helps you to avoid the risk of discontent, low productivity and low morale.

Remember that you will probably meet some resistance to the implemented change. The reason for this is that different people adapt differently. For some this happens in a flash, while others need a vast amount of time. In order to avoid any unpleasant and frustrating situations you have to fully understand the six phases people undergo when change occurs. They are*:

  • Anticipation – In this phase, people do not know what will happen and expect to see what would require from them.
  • Confrontation – At this stage, people begin to realize that change is inevitable and in some cases is already underway.
  • Realization – People enter this phase only when the change has already been imposed. Here they realize that things will never be as they were before.
  • Depression (or a strong nostalgia for the already established pattern of work) – the realization of change causes different emotions in people and they start (in most cases) to get nostalgic for the “good old times.”
  • Acceptance – In this phase the change has been accepted by most people. It is normal that some team members might still have doubts, but at this stage they are not willing to indicate a serious resistance.
  • Enlightenment –  The last phase means that your team has fully accepted the imposed change and they even wonder how they managed to work under the old methods.
*Source: http://www.wikihow.com/Improve-Your-Change-Management-Skills

You should be aware that you will never know how long it will take to implement the change completely. The reason for this is again in these six phases. Simply said – people pass through them at different speeds. But if you are able to prove yourself as a leader, your vision will be adopted very quickly and soon you and your team will achieve your goals!

Mar 28

The 10 most important things to do on your first day on the job

The 10 most important things to do on your first day on the job

You have decided to apply for a job, your CV was brilliant and you have been invited to an interview. Then you managed to persuade the employer that you are the most suitable specialist for the job vacancy and you were hired. Congratulations!

The first day on the job can be very exciting if you approach right to it! In order to succeed in this you have to follow some rules. Here are the 10 most important things that you need to do on your first day on the job:
1. Blend in with your clothing – Since you are the newbie at the office you might want to keep it under the radar as long as possible. Remember that the first impression is the most important one.  So the first thing to do is to get out of bed, take a shower and then choose your first job day clothing. Do this wisely! The trick is to blend in with the other colleagues in the office. Since you have most likely been there at your job interview then you should have noticed the way others dress. So if everyone is wearing suits your best bets are to wear something with neutral colors (black and white for example). Men should be able to have more freedom later on when choosing the style of their ties. However – keep it neutral! If everyone at the office are wearing casual clothes then dress accordingly. Again – the more neutral you are, the better!

2. Get to work early – this means that you are not allowed to snooze on your first day on the job. If have been told to start at 08:30 AM then you have to be there at least 08:20. Remember that if you are even 5 minutes late that this is going to be noticed and remembered. So to be on the safe side – get to work early on your first day on the job!

3. Remember your colleagues’ names – OK, we know how hard it is for some people to remember so many new faces and names on your first day on the job. But believe us – this is vital for the success of your relationship with your colleagues. So if you find it difficult to remember all the names, then you can write them down secretly in a small notebook. Also during your first day on the job you are going to receive some other important information – for example passwords, access codes, etc. Write them down too and pay special attention to all the advices that your supervisor might give you. We know that you might be overwhelmed with information during your first day on the job, but taking notes can help you not to forget any key details.

4. Avoid the coffee breaks – going to the vending machine too often on your first day on the job can send the wrong signals to your colleagues and especially to your boss. They might think that you are not a hard-working person. So your best bet is to avoid the coffee breaks and to focus on the given tasks. There is one exception from this rule. If a colleague invites you to have a coffee break together you should not refuse him. This will prevent your isolation from the office team and will help you build strong working relations.

5. Be decisive – On your first day on the job you can have many doubts about your decisions. This is absolutely normal and it may last for the first couple of days as well. But this does not mean that you should not take a determined position (unless this violates the company rules or policy, of course). As we stated in the text above – use the advices that your supervisor has given you to find out what you can expect in the beginning of your career in this company. Use them to focus on your key goals for the first week. It is very important to be clear with the role that you are playing for the working environment in the office.

6. Come prepared for your first day on the job – believe us – clumsiness and nervousness are best friends and they never visit you separately. So in order to avoid any embarrassing situations (such as breaking a glass or something else) you should  take with you everything that you might need for your first day on the job (for example a bottle of water).

7. Do not use headphones – it doesn’t matter if this accessory is installed on your office computer – you should avoid using it. Well, unless of course you are working as a customer support or in a call center. If this is the case with you, then at least remove the headphones when someone approaches your desk in order to speak with you, especially if this someone is your boss.

8. Make sure that you are not self-isolated from the your colleagues – we already discussed this in the text above (see point 4). If you isolate yourself this might be a disastrous situation for you. Remember that one of your primary goals is to build strong working relationships with your colleagues. So be polite and talk with them. Try to know them better and smile.

9. Do not hesitate to ask questions – Do you want to succeed in your first assignments? Then you have to know exactly what is expected from you. If you do not ask questions you can make many mistakes, especially if you are not sure what to do with your assignments. That is why it is better to ask 50 questions than try to figure out things by your own and fail with your tasks. Believe us – you do not want a fail start in your career development!

10. Do not leave the office first – you may have gotten to work on time and even earlier (as we advised you in point 2 of this article). However this does not mean that you have to storm out of the office when your first day on the job is over. It also does not mean to stay just for the purpose of staying. If you have some unfinished tasks – then please stay after working hours by any means! Otherwise just go to your supervisor and ask him politely whether he needs you to do anything else. If the answer is negative then wish him a good evening and leave with a smile! This helps him to strengthen his trust towards you!

These are the ten most important things that you need to do on your first day on the job. If you succeed in doing them then you have great chances for a successful career in your chosen company! And if all of this is about to happen to you in the first place (the job seeking process, the CV, the interview, etc) then you can create your profile on Share.jobs and allow your dream-job to find you!

We wish you luck!

The Share.jobs team